06/30/2026
Nicholsen Architecture & Design is a growing! We are looking for an organized, upbeat, and personable Office Administrator to become the welcoming face of our office. If you enjoy working with people, keeping things organized, and being part of a creative team, we'd love to meet you.
Position: Part-Time (3-4 days a week, 9am – 2pm)
Location: 208 Blue Point Avenue, Blue Point, NY
Responsibilities
• Answer incoming phone calls and respond to client inquiries
• Schedule client meetings and maintain the office calendar
• Respond to emails and direct inquiries to the appropriate person
• Take information from prospective clients and qualify new leads
• Maintain client files and organize office documents
• Assist with general administrative tasks and office organization
• Visit the town offices to submit or pick up project documents
• Help ensure the office runs smoothly and efficiently
Qualifications
• Excellent communication and customer service skills
• Positive, outgoing, and professional personality
• Strong organizational skills with great attention to detail
• Ability to multitask and prioritize tasks
• Comfortable using Microsoft Office and learning new software
• Reliable, dependable, and self-motivated
• Previous administrative or office experience preferred
Requirements
• Valid driver's license and reliable personal vehicle
• Willingness to travel locally to the municipal offices when needed
• Ability to work independently while being a supportive member of a small team
We are looking for someone who enjoys helping people and brings positive energy to the office every day. The ideal candidate is friendly, organized, dependable, and takes pride in creating a great experience for our clients from the first phone call through the completion of their project.
If you are looking for a position where your work truly makes a difference and you enjoy working in a collaborative, professional environment, we'd love to hear from you.
If you or someone you know is interested, please send an email [email protected]. Thank you!
